User Guide: Easy Salesforce Logins

This guide explains how to use the Easy Salesforce Logins Chrome extension to store, organize, and use your Salesforce credentials for fast, one-click logins.

Setup of the Easy Salesforce Logins:

1. Step #1: Install the extension from Chrome Web Store: Easy Salesforce Logins

2. Pin the extension for one-click access whenever you need to quickly log to your salesforce instances

• Click the puzzle piece (Extensions) icon in the Chrome toolbar.
• Find Easy Salesforce Logins and click the pin icon so it appears directly on the toolbar.

Feature Overview

1. Login Groups

Groups let you organize your Salesforce logins (e.g. by client). Each group has a label and a color so you can spot it quickly.

Group label

• The Group Label is the name of the group (e.g. “Client A”, “Client B”, “Personal”). The idea is to create a group for each client that you work with where their Production and sandbox environemnts are stored.

Group color

• When creating or editing a group, you can choose a color from the color picker.
• The group row in the list uses this color as its background so you can tell groups apart at a glance.
• Available colors include white, light blue, purple, green, orange, pink, and others.

How to create a new group

1. Open the extension popup.
2. In the Login Groups section, click the + button in the top-right of the header (next to the CSV download/upload buttons).
3. In the Add Group modal:
   • Enter a Group Label (e.g. “Client A”).
   • Choose a Color by clicking one of the color swatches.
4. Click Add Group.

The new group appears in the list. You can edit or delete a group via the ⋮ (more) menu on the group row, and reorder groups by dragging the group row by its drag handle.

2. Logins

Each login belongs to a single group. You add logins by clicking on the + icon associated with the group that you want them to belong to.

How to add a login

1. Find the group you want the login to belong to.
2. Click the + icon on that group’s row (on the right, next to the group’s ⋮ menu).
3. The Add Login modal opens with the Group dropdown already set to that group.
4. Fill in the fields and click Add Login.

Login modal fields

Finding your MFA secret key

• In Salesforce: My Settings → Personal → Reset My Security Token (or your org’s MFA/authenticator setup). When you set up an authenticator app, Salesforce often shows a secret key or “manual entry” key (a long base32 string).
• In your authenticator app (Google Authenticator, Authy, etc.): When adding an account, choose “Enter a setup key” or “Manual entry” and use the key Salesforce gives you. That same key is what you paste into MFA Secret Key in the extension.
• Security: The extension stores the secret locally in the browser and uses it only to generate TOTP codes; it is not sent to any server.

Advantages of entering an MFA secret key

• One-click logins: Click the login button (arrow icon) next to a login. The extension opens the login URL, fills username and password, and when Salesforce shows the MFA step, it can automatically generate the current TOTP code, fill it, and submit—so you get from extension to logged-in with a single click (when MFA is required).
• Copy code without leaving the popup: For logins that have an MFA secret, the popup shows a live MFA code and a countdown. You can click the code/copy area to copy it to the clipboard if you prefer to paste it yourself.
• Less friction: No need to open your phone or a separate app for every login.

3. Export and download / Import logins (CSV)

Export (download)

• Click the download (CSV) button in the Login Groups header.
• The extension exports all groups and logins to a CSV file (e.g. salesforce-logins-YYYY-MM-DD.csv) and downloads it.
• The CSV includes: Group, Label, Login URL, Username, Password, and MFA Secret (if present).

Why this is useful: You get a single file with all your logins and groups. You can back it up, move to another browser/computer, or share with teammates (keeping security in mind). Importing that file is much faster than re-typing every login.

Import (upload)

• Click the upload (CSV) button and choose a CSV file that matches the expected format (same column headers: Group, Label, Login URL, Username, Password, MFA Secret).
• The extension validates the file and shows an Import Preview: which rows are OK, and which have errors (e.g. missing Login URL).
• You can select or deselect which rows to import, then click Import Selected.
• Missing groups are created from the Group column; logins are added under the right group.

Why this makes importing faster: You can restore many logins at once from a backup, or onboard quickly by importing a template CSV instead of adding each login by hand.

4. Search

• At the top of the Login Groups section there is a search box (“Search groups and logins...”).
• As you type, the list filters in real time (with a short delay so it stays responsive).
• Search matches:
  • Group labels
  • Login label
  • Username
  • Login URL
• Only groups that match (or that contain a matching login) are shown; within a group, only matching logins are shown when the group label doesn’t match.
• A × (clear) button appears when there is text; click it to clear the search and show all groups and logins again. You can also press Enter in the search box to clear the search.

5. Other features

• One-click login: Click the arrow (login) button next to a login to open its Login URL in the current tab, fill username and password, and (if MFA secret is set) handle the MFA step automatically when possible.
• Edit / Delete login: Use the ⋮ menu on a login → Edit or Delete.
• Reorder logins: Drag a login by its drag handle (left side) to reorder it within the same group.
• Reorder groups: Drag a group by its drag handle to change the order of groups in the list.
• Edit / Delete group: Use the ⋮ menu on a group → Edit or Delete. You may need to move or delete logins first if the group has logins.
• Secure storage: Credentials and MFA secrets are stored locally in your browser (Chrome storage). They are not sent to the developer or any external server.

Frequently Asked Questions

Q. Where is my login credential data stored?

Your login credentials (usernames, passwords, MFA secret keys, and related data) are stored only on your device, in your Chrome browser’s local storage. The extension uses Chrome’s built-in storage API. Nothing is uploaded to the cloud or to any external server.

Q. Is my data safe?

The extension is designed with privacy in mind: all data stays on your computer, there is no cloud sync or external transmission of your credentials, and the extension does not send your login data to the developer or any third party. Your data is subject to the same security as the rest of your Chrome profile (e.g. locked to your Google account if you use Chrome sync for other data; the extension itself does not sync credentials). You should still protect your device (e.g. lock your screen, use a strong device password) and only install extensions you trust.

Q. Is my MFA token exposed since I provide you with my MFA secret key?

Your MFA secret key is not sent to any server or third party. It is stored only in your browser’s local storage and used only on your device. The extension uses it to generate time-based one-time codes (TOTP) in the same way an authenticator app on your phone would—the calculation happens locally in the extension. Those codes are then filled into the Salesforce MFA field in the browser. The secret key itself never leaves your computer, and the extension does not transmit it to the developer or any external service.

Quick reference

Release notes

Privacy policy

For how we handle your data and protect your privacy, see the full Privacy Policy: Privacy Policy — Easy Salesforce Login

Support

Need support with the extension? Get in touch here:

Contact — Eugene Yeboah